Careers

Department: Finance and Administration

Reports to: Finance Director

Employment Type: Full-time, Office-Based, Fixed-Term (Maternity Cover)

Contract Length: Maternity cover until December 2026

Salary: £30,000 per year

Work pattern: Monday to Friday, 09:00–17:30

Start Date: Immediately

Role Overview

Halo are looking for a Finance, Procurement & Admin Assistant to support the company’s activities and assist the Finance Director with customer queries, credit control, procurement, general admin and payroll.

This role is also suitable for a recent graduate looking to build experience across finance, operations, procurement, and business administration. You will gain broad exposure to multiple functions and develop hands-on skills that create a strong foundation for future career progression.

Key Responsibilities

Credit Control / Accounts

Assist with:

· Sending timely reminder emails and payment links to customers, ensuring a professional and consistent approach to debt collection.

· Issuing statements, credit notes and conducting credit checks to support accurate customer account management.

· Responding to customer accounting queries promptly and professionally, providing clear information and resolving discrepancies.

· Supporting the Finance Director with chasing late payments and monitoring overdue balances.

· Processing consumable sales, raising invoices, updating records and ensuring correct allocation within the accounting system.

· Maintaining accurate financial documentation and supporting month-end housekeeping tasks where required.

Procurement

Assist with:

· Taking purchase requests from all departments (warehouse, production, sales, operations) and processing orders and supplier payments.

· Ensuring all purchased goods are received on time, in correct quantities and meeting required specifications, escalating issues when necessary.

· Coordinating dispatches, returns, replacements or warranty claims in liaison with suppliers.

· Entering purchase orders, invoices and delivery notes into the accounting software with high accuracy.

· Conducting regular stock checks and verifying stock levels across internal systems, ensuring alignment between digital and physical inventory.

· Maintaining up-to-date pricing and costing information on the Asset Register and booking system.

· Filing and organising supplier invoices and ensuring compliance with internal finance procedures.

· Supporting supplier relationship management by maintaining clear communication, tracking lead times and monitoring quality or delivery issues.

General Admin

Assist with:

· Handling incoming calls, enquiries and external communications, directing them to the appropriate teams.

· Providing general office administration support, including documentation, filing, data entry, scheduling and process updates.

· Supporting the Managing Director and Finance Director with ad-hoc tasks, reporting and operational follow-ups.

· Updating systems, maintaining accurate records and ensuring internal information is kept organised and accessible.

· Assisting with internal compliance tasks, such as maintaining policy documents, onboarding paperwork and system changes.

· Helping to maintain a tidy, organised and efficient office environment.

Payroll Support

Assist with:

· Updating the staff attendance system daily, ensuring accuracy of start times, absences and overtime.

· Preparing timesheet downloads and documentation required for payroll processing.

· Flagging inconsistencies or missing information for review by the Finance Director.

· Supporting the smooth monthly payroll cycle by ensuring all relevant data is complete, accurate and submitted on time.

Required Skills

· Numerate and detail-oriented — confident working with numbers, checking calculations, and ensuring accuracy in invoices, stock data and financial entries.

· Literate with strong communication skills — able to write clear, concise and professional emails to customers, suppliers and colleagues.

· Organised and efficient — able to manage multiple tasks, prioritise effectively and maintain structure in a busy, time-sensitive environment.

· Reliable and punctual — demonstrates a strong work ethic, consistency and commitment to meeting deadlines.

· Flexible and proactive — willing to help colleagues, take ownership of tasks, and support the wider team during busy operational periods.

· Good working knowledge of Microsoft 365 — particularly Excel, Outlook and SharePoint for day-to-day administration and data handling.

· Professional phone manner — confident dealing with incoming enquiries and accounting queries.

· Team player — able to work well with others across Finance, Procurement, Operations and Office functions.

· Comfortable working under pressure — maintains accuracy and calm during peak operational moments (e.g., month-end, stock checks, client deadlines).

· Ideally educated to degree level in Business Studies, Business Management or a similar discipline, or with experience in a finance/administration environment.

What We Offer

· A stable full-time, fixed-term role (maternity cover until December 2026).

· Clear office-based working pattern — Monday to Friday, 09:00–17:30 in our central London location.

· Scope for development within finance, procurement, office administration and operations.

· Day-to-day collaboration with the Finance Director and Managing Director, offering exposure to senior decision-making and commercial operations.

· Varied experience across finance, procurement and administration, giving a broad understanding of how a production/events business functions.

· Opportunity to work within a friendly, supportive and collaborative team environment.

· A role well suited to a graduate who wants to build practical skills and gain experience across finance, operations and administration.

· Central London location (Angel, Islington) with excellent transport links.

How to apply

Email your CV and a short description of why you think you are a perfect fit to our Hiring Manager at hr@halo.co.uk