We Are Hiring: Finance, Procurement & Admin Assistant (Maternity Cover 12 months)
Location: Halo Lighting Head Office – Angel, Islington, N1 9PD
Department: Finance and Administration
Reports to: Finance Director
Employment Type: Full-time, Office-Based, Fixed-Term (Maternity Cover)
Contract Length: Maternity cover until December 2026
Salary: £30,000 per year
Work pattern: Monday to Friday, 09:00–17:30
Start Date: Immediately
About Halo
Halo is one of the leading providers of event equipment and services in Central London.
For over 30 years, we have secured a solid reputation for being at the forefront of the event industry — sharing our vast experience in all aspects of productions, design, and original solutions.
We offer the best in design and technology, with a complete service where our clients receive guidance to make the right choices.
Role Overview
Halo are looking for a Finance, Procurement & Admin Assistant to support the company’s activities and assist the Finance Director with customer queries, credit control, procurement, general admin and payroll.
This role is also suitable for a recent graduate looking to build experience across finance, operations, procurement, and business administration. You will gain broad exposure to multiple functions and develop hands-on skills that create a strong foundation for future career progression.
Key Responsibilities
Credit Control / Accounts
Assist with:
· Sending timely reminder emails and payment links to customers, ensuring a professional and consistent approach to debt collection.
· Issuing statements, credit notes and conducting credit checks to support accurate customer account management.
· Responding to customer accounting queries promptly and professionally, providing clear information and resolving discrepancies.
· Supporting the Finance Director with chasing late payments and monitoring overdue balances.
· Processing consumable sales, raising invoices, updating records and ensuring correct allocation within the accounting system.
· Maintaining accurate financial documentation and supporting month-end housekeeping tasks where required.
Procurement
Assist with:
· Taking purchase requests from all departments (warehouse, production, sales, operations) and processing orders and supplier payments.
· Ensuring all purchased goods are received on time, in correct quantities and meeting required specifications, escalating issues when necessary.
· Coordinating dispatches, returns, replacements or warranty claims in liaison with suppliers.
· Entering purchase orders, invoices and delivery notes into the accounting software with high accuracy.
· Conducting regular stock checks and verifying stock levels across internal systems, ensuring alignment between digital and physical inventory.
· Maintaining up-to-date pricing and costing information on the Asset Register and booking system.
· Filing and organising supplier invoices and ensuring compliance with internal finance procedures.
· Supporting supplier relationship management by maintaining clear communication, tracking lead times and monitoring quality or delivery issues.
General Admin
Assist with:
· Handling incoming calls, enquiries and external communications, directing them to the appropriate teams.
· Providing general office administration support, including documentation, filing, data entry, scheduling and process updates.
· Supporting the Managing Director and Finance Director with ad-hoc tasks, reporting and operational follow-ups.
· Updating systems, maintaining accurate records and ensuring internal information is kept organised and accessible.
· Assisting with internal compliance tasks, such as maintaining policy documents, onboarding paperwork and system changes.
· Helping to maintain a tidy, organised and efficient office environment.
Payroll Support
Assist with:
· Updating the staff attendance system daily, ensuring accuracy of start times, absences and overtime.
· Preparing timesheet downloads and documentation required for payroll processing.
· Flagging inconsistencies or missing information for review by the Finance Director.
· Supporting the smooth monthly payroll cycle by ensuring all relevant data is complete, accurate and submitted on time.
Required Skills
· Numerate and detail-oriented — confident working with numbers, checking calculations, and ensuring accuracy in invoices, stock data and financial entries.
· Literate with strong communication skills — able to write clear, concise and professional emails to customers, suppliers and colleagues.
· Organised and efficient — able to manage multiple tasks, prioritise effectively and maintain structure in a busy, time-sensitive environment.
· Reliable and punctual — demonstrates a strong work ethic, consistency and commitment to meeting deadlines.
· Flexible and proactive — willing to help colleagues, take ownership of tasks, and support the wider team during busy operational periods.
· Good working knowledge of Microsoft 365 — particularly Excel, Outlook and SharePoint for day-to-day administration and data handling.
· Professional phone manner — confident dealing with incoming enquiries and accounting queries.
· Team player — able to work well with others across Finance, Procurement, Operations and Office functions.
· Comfortable working under pressure — maintains accuracy and calm during peak operational moments (e.g., month-end, stock checks, client deadlines).
· Ideally educated to degree level in Business Studies, Business Management or a similar discipline, or with experience in a finance/administration environment.
What We Offer
· A stable full-time, fixed-term role (maternity cover until December 2026).
· Clear office-based working pattern — Monday to Friday, 09:00–17:30 in our central London location.
· Scope for development within finance, procurement, office administration and operations.
· Day-to-day collaboration with the Finance Director and Managing Director, offering exposure to senior decision-making and commercial operations.
· Varied experience across finance, procurement and administration, giving a broad understanding of how a production/events business functions.
· Opportunity to work within a friendly, supportive and collaborative team environment.
· A role well suited to a graduate who wants to build practical skills and gain experience across finance, operations and administration.
· Central London location (Angel, Islington) with excellent transport links.
How to apply
Email your CV and a short description of why you think you are a perfect fit to our Hiring Manager at hr@halo.co.uk